Team Name
Ventare
Timeline
Summer 2023 – Fall 2023
Students
- Alexis Barragan
- Bryan Corona Rangel
- Enobong Mbosowo
- Nicholas Moreland
- Henry Hieu Tran
Sponsor
Jacquelyn Donaldson – Simulation Inventory Specialist, Smart Hospital™ & Smart Lab
Abstract
With the recent addition to UTA’s campus, the School of Social Work/College of Nursing and Health Innovation Smart Hospital Building, the overwhelming burden of managing thousands upon thousands of medical training equipment has quickly become a clear problem. Our project, SHIM, plans on alleviating that burden by offering an inventory management application that the entire Smart Hospital can use.
Background
In 2023, UTA opened a new building to house both the School of Social Work and the College of Nursing and Health Innovation known as the Smart Hospital, which has put UTA among others on an exclusive list of institutions meeting standards for health care simulation education. With the new space, the hospital has acquired more cutting-edge technology that enhances the nursing student’s learning experience. This includes new medical robots, virtual reality labs, and more hospital equipment. This ongoing growth of items eventually led to the hiring of a single individual to manage the hospital’s inventory, our sponsor for this project, Jacquelyn Donaldson.
Most tasks are currently being done manually. One task, in particular, is checking out items. Checking out an item requires a person to fill out a paper form and then hand it over to an inventory specialist, our sponsor. They then enter the information into an Excel/PDF document containing all the information about the Smart Hospital’s current inventory. Without an inventory specialist present, the document is difficult to use on average because the person is likely not knowledgeable of how it is formatted or of its particular functions. Currently, there are over 3000 items spread out in several different storage rooms with more being continuously added every day. Properly managing them would prove to be very beneficial and it is not only limited to students. The inventory specialist and the Smart Hospital stand to profit greatly from such an application that would help automate tasks that were previously done manually saving time and money. Working with our sponsor, Jacquelyn Donaldson, Ventare plans on building an application that will fit the Smart Hospital’s needs.
As undergraduates of UTA our development team, Ventare, has a very close relationship with the university along with our sponsor who is part of the faculty here. Because this is our relationship, it is a fantastic opportunity to not only give back to the university by providing a solution to one of their growing concerns but also gain a new learning experience as a team of developers and software engineers.
Project Requirements
- Inventory Page (View/Edit Inventory)
- Purchase Requests Page (Items Not in Inventory)
- Suppliers Page (Vendor Contacts)
- Staff Page (Admin Contacts)
- Cart/Checkout Page (Use and Track Items from Inventory)
- Preventative Maintenance Page (Damaged Items)
- Blog/News Page (Post Updates)
- Security – User Auth, Encryption, Database Backup
- Packaging – Website Stability and Responsiveness
- UI/UX Accessibility Laws– Gov: USWDS UTA: IT-PR-04/IT-PO-04
System Overview
As a full stack web application, the web application will include a front end and back end. The front end will focus on the user’s interface and user’s experience. This possibly includes designs, layouts, visual graphics, images, interactive animations, content, organization of information, app menu navigation, etc. The back end will have our server-side components of the web application where we store our data and information into a database.
The overall structure of SHIM’s integrated systems consists of three major architectural layers: a Web App Display Layer, a Hosted Web Server Layer, and a Database Storage Layer. Each layer defines a unique function or purpose within the system and is composed of related elements of similar capabilities.
Results
Visit the Website (link)
Watch the Quick Demo ~ 5min (link)
Watch the In-Depth Tutorial ~ 9min (link)
Future Work
Future work will involve working on the items that were left unfinished in order to be usable for our sponsor. Such things include migrating the current database into one OIT uses as well as integrating the application with UTA’s login system. Some members have agreed to continue the project and have it ready for deployment in Spring 2024.
Project Files
Project Charter (link)
System Requirements Specification (link)
Architectural Design Specification (link)
Detailed Design Specification (link)
Poster (link)
