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New Annotation Layout and Tools for Editing PDFs

OneDrive and SharePoint are getting a new PDF annotation layout that features a more intuitive design.

A document is in annotation layout with the "Edit" function selected.

To use the new annotation layout:

All annotation tools are found at the top of the screen.
Find and select the PDF to open it.
Select Edit at the top right of the screen to access the annotation tools.

A document is in annotation layout with the "Eraser" function selected.

To erase existing pen or highlighter annotations:

Find and select the PDF to open it.
Select Edit at the top right of the screen to access the annotation tools.
Select Eraser from the annotation toolbar and left click with the mouse to delete with precision (pixel by pixel).
Select Save changes at the top left of the screen.

A document is in annotation layout with the "Select," "Pen," "Highlight," "Eraser" and "Text" functions selected.

To delete an entire pen or highlighter annotation, choose one of these options:

Select an existing annotation and then select the Delete key on the keyboard.
Select the trash icon at the top left of the selected annotation.
The Eraser tool does not work for Text annotations.

Kayla Beazley • 2025-Apr-07